Legal Policy on Giving/Receiving gifts (Sample)
Giving or receiving gifts to clients or other external stakeholders must be compliant with our anti-bribery and anti-corruption policy.
To provide a gift to an external stakeholder
Employees must raise a request with the legal team. The request must contain the following:
1. Details of the gift including cost, quantity, and mode of acquisition
2. Details of the client organization and of the client representative who will be receiving the gift
3. Reason for gifting
4. Departments involved in providing the gift
5. Attached email approval of the Head of the concerned departments
The gift should be acquired and given to the recipient only on approval from the legal team.
To receive a gift from an external stakeholder
On receiving a gift from an external stakeholder, employees must store the gift within the office until they receive approval to accept it from the Legal team. For approval please send a request containing the following:
1. Details of the gift including cost, quantity,
2. Details of the stakeholder organization and of the representative provided the gift
3. Reason for gifting
4. Employee information of the recipients and their official relation with the stakeholders
In case the gift is not approved as per company policies, employees are expected to return the gift. Please speak to the concerned manager before doing so.